HARLEM WEEK Sponsors Application


 
In an effort to effectively showcase our GHCC/HARLEM WEEK/Harlem Jazz & Music Festival 2008 sponsors and supporters, we are requesting that you review and complete the form below that is developed expressly to obtain specific details to ensure that your needs are met in the most expeditious and seamless manner during the events and activities. Please fill out and submit form by Friday, August 10, 2008 for each event your company will be participating in.
 
SPONSORCOMPANY NAMEADDRESS
   

SPONSOR’S EXHIBITOR LIAISON FOR THIS EVENT:
NAMETITLEPHONE
   
FAXEMAIL 
   

Please check Event(s) that you will be participating
HARLEM DAY
Sunday, August 18th
Black College Fair
Saturday , August 18th
NYC Children Festival
Saturday and Sunday, August 18th & 19th
NYC Health Fair
Saturday and Sunday, August 18th and 19th
“Uptown Saturday Nite”
August 19th
Upper Manhattan Auto Show
Sunday, August 19th

 Please complete the grid provided below for the upcoming event.

  Event: Sunday, August 1st, “A Great Day in Harlem”
  
Staff/ Volunteers 
Tent/ Awning 
Material Distribution 
Parking needs 
Miscellaneous  

 

Please respond to all that apply to your exhibition/display.
1.Our standard exhibitor's space is 10 FT by 10 FT. Will you require additional space?
Yes
  No
 If "YES," please indicate the overall dimensions of your exhibit:

Length x Width x Height 
2Will you be providing your banner tent, table and chairs?  Yes    No
 If you answer yes please  answer questions (3-5). HARLEM WEEK does not provide banners, tents, tables and chairs for set up.
3.Number of Banners in your display area.   
 Length x Width x Height 
4.Number of Tables you will be bringing in for display area.   
Length x Width x Height 
5   Number of Chairs you will be bringing in for display area. 
6. Distribution of Promotional Materials:  
    Food
      Balloons     CD's or Audio/Visual Cassettes
    Literature
   Posters    Product samples    T-shirts/Caps/Buttons
7. Describe any product demonstrations
8. Do you plan to have a celebrity? Yes   No
If YES, during what hours?    Name of Celebrity:
9. Will you be registering Harlem Week participants for any of the following?    
    Mailing list
   Voter Registration     Employment Services      
    Other
10. Are any motor vehicles part of the exhibition/display?  Yes   No  
     If YES, please describe it how will it be used (Include Dimension).     
TrailerRecreational VehicleVan/Bus
Mobile UnitOther
 
11. Location Preference for exhibit/display 
12. Will your company have a promotional display at this event?  Yes   No
If YES, your display must be set up on or before 11 AM – please call our office to discuss.

13. Will your display have an electronic visual or sound component?  Yes   No
If “YES,” please check all that apply:    Microphones
  Megaphone  Video    Screen    TV Monitor    Computer    Teleprompter    Speakers   
Other   

14. If your display has any electronic needs please describe if, and how are you providing the source. 
 
15. Please provide the number of staff members who will be manning your display: # of staff members
    
Their arrival and departure times 
 
16. Will you be providing a photographer for this event?  Yes  No  
     If so, what is their name:
17. Who will be your contact person for this event?  
NAME 
PHONE 
FAX  
TITLE 
CELL 
EMAIL  

SIGNATURE OF YOUR SPONSOR’S CONTACT FOR THIS EVENT
Type Your Name                 Date
 


 

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HARLEM WEEK, Inc. is a 501 (c) (3) Not-Profit Organization