In an effort to effectively showcase our GHCC/HARLEM WEEK/Harlem Jazz & Music Festival 2010 partners, sponsors and supporters, we are requesting that you review and complete the form below that is developed expressly to obtain specific details to ensure that your needs are met in the most expeditious and seamless manner during the events and activities. Please fill out and submit form one week before event date for each event your company will be participating in.
SPONSOR	COMPANY NAME	ADDRESS

SPONSOR’S EXHIBITOR LIAISON FOR THIS EVENT:

FIRST NAME LAST NAME Title Office phone
MOBIL PHONE	FAX	EMAIL

 Please check Event(s) that you will be participating

	“A GREAT DAY IN HARLEM” Sunday, July 25th
	NY City Economic Development Conference Free Indoor & Outdoor Public Expo August 5th		NY City Senior Citizens Day: “Elder’s Jubilee” Exhibits, Awards Luncheon August 10
	Black College Fair Saturday , August 14th		Summer in the City August 14th
	NYC Children Festival Saturday and Sunday, August 14th & 16th		New York Health Village Saturday and Sunday, Sunday, Aug. 15th
	HARLEM DAY Sunday, August 15th		Upper Manhattan Auto Show Sunday, August 15th

 Please complete the grid provided below for the upcoming event.

Event to come

 

Staff/ Volunteers
Tent/ Awning
Material Distribution
Parking needs
Miscellaneous

Please respond to all that apply to your exhibition/display.

1. Our standard exhibitor's space is 10 FT by 10 FT. Will you require additional space? Yes   No   If "YES," please indicate the overall dimensions of your exhibit: Length x Width x Height
2 Will you be providing your banner tent, table and chairs?  Yes    No   If you answer yes please  answer questions (3-5). HARLEM WEEK does not provide banners, tents, tables and chairs for set up.
3. Number of Banners in your display area.      Length x Width x Height
4. Number of Tables you will be bringing in for display area.    Length x Width x Height
5   Number of Chairs you will be bringing in for display area.
6. Distribution of Promotional Materials:       Food       Balloons     CD's or Audio/Visual Cassettes     Literature    Posters    Product samples    T-shirts/Caps/Buttons
7. Describe any product demonstrations
8. Do you plan to have a celebrity? Yes   No If YES, during what hours?    Name of Celebrity:
9. Will you be registering HARLEM WEEK participants for any of the following?         Mailing list    Voter Registration     Employment Services           Other
10. Are any motor vehicles part of the exhibition/display?  Yes   No        If YES, please describe it how will it be used (Include Dimension).      Trailer Recreational Vehicle Van/Bus Mobile Unit Other
11. Location Preference for exhibit/display
12. Will your company have a promotional display at this event?  Yes   No If YES, your display must be set up on or before 11 AM – please call our office to discuss.
13. Will your display have an electronic visual or sound component?  Yes   No If “YES,” please check all that apply:    Microphones   Megaphone  Video    Screen    TV Monitor    Computer    Teleprompter    Speakers    Other
14. If your display has any electronic needs please describe if, and how are you providing the source.
15. Please provide the number of staff members who will be manning your display: # of staff members      Their arrival and departure times
16. Will you be providing a photographer for this event?  Yes  No        If so, what is their name:
17. Who will be your contact person for this event?
NAME   PHONE   FAX	TITLE   CELL   EMAIL
SIGNATURE OF YOUR SPONSOR’S CONTACT FOR THIS EVENT Type Your Name                 Date