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You must read and acknowledge
the relevant
Vendors/Exhibitors and/or General Exhibitors
Agreement Below
Welcome all Exhibitors & General Vendors:
PLEASE BE ADVISED THAT:
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Prime Location are allocated to vendors purchasing space for
more than one day.
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ALL VENDORS/EXHIBITORS who register on or before July 7th,
will receive a 10% DISCOUNT.
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MEMBERS OF THE GREATER HARLEM CHAMBER OF COMMERCE who
register on or before July 10th WILL RECEIVE A 25% (one
quarter) DISCOUNT.
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For Chamber membership information please call Mr. Majette
at (212) 862-7200. Be informed that registration fees do
not include tables, chairs or tents.
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Vendors are responsible for supplying all materials for your
display(s) and/or exhibit(s).
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Reservations will be honored based on space availability at
the time your application and payment is received by HARLEM WEEK.
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Space assignments will be made based on the type of product
or service being distributed, sold or marketed.
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AFTER JULY 10th NO REFUNDS, NO CANCELLATIONS, NO TRANSFERS
AND NO CREDITS WILL BE ISSUED BY THE EVENT PRODUCER.
You must read and acknowledge the relevant
Vendors/Exhibitors
and/or General Exhibitors Agreement Below
PRIOR TO REGISTRATION
1) All
General Vendors are required to obtain
A Current New York State Sales Tax
Card, otherwise known as a New York State Certificate of
Authority. There are local offices in Brooklyn and Queens. For
further information or to obtain this form call NYS DEPT. OFTAX.
& FIN. (800) 972-1233 or online at NYS. OPAL.Com or NYSTAX. Gov.
The online registration takes approximately 20 business days.
However you must register every three months. Please note there
is no Fee for this certificate.
All general vendors must provide a copy of the Sales Card upon
check in at each registered event.
UPON REGISTRATION
HARLEM WEEK will send you a confirmation letter 2-3 weeks
prior to each festival event. The confirmation will include your
HARLEM WEEK Vendor Identification number. Upon receipt of your
HARLEM WEEK confirmation letter, you must register with the
following city agencies:
1) New York City - Department of
Consumer Affairs – New York Licensing Center at 42 Broadway, 5th
floor, New York, NY 10004 (212) 487-4104 WWW.NYC.GOV in order to
obtain your Street Fair Vending License. Please note that you
need to bring photo I.D. (such as a driver’s license) and your
N.Y. State Sales Card. The License costs $10.00 per month and
you may pay up to seven months at one time. Applications must be
submitted in person; none will be accepted by mail.
You must read
and acknowledge the relevant
Vendors/Exhibitors
and/or General Exhibitors Agreement Below
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By adding my name and clicking the "I Agree" button
below I am acknowledging that I have read, the below
Food Vendors or General Exhibitors agreement and that
I understand and agree with the policies governing the
HARLEM WEEK 2010 Food Vendor or Exhibitors rules and
regulations. |
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Vendor Agreement:
By adding my name and clicking the "I Agree" button below I am
acknowledging that I have read, the below Food Vendors or
General Exhibitors agreement and that I understand and agree
with the policies governing the HARLEM WEEK 2010 Food Vendor or
Exhibitors rules and regulations.
1. The refund policy
shall be 50% for each space cancelled by the exhibitor/vendor on
or before July 10th.
2. Exhibitors/Vendors to fullest
extent permitted by law, shall indemnify, defend, protect and
hold harmless HARLEM WEEK, Inc. and THE CITY OF NEW YORK and the
officers, directors, representatives, agents and employees of
each of them (collectively, “the Indemnities”), from and against
all claims, demands, causes of action, damages, liability,
losses or expenses, including without limitation, attorney’s and
consultant fees and expenses, related to any claims arising out
of or caused by exhibitor/vendor’s installation, removal,
maintenance, occupancy or use of a booth the premises of part
thereof, or the act or omissions of the exhibitor/vendor, its
contractors, subcontractors, suppliers or anyone directly or
indirectly employed by any of them or anyone whose acts they may
be liable, regardless of whether or not such claim, demand,
cause of action, damage, liability, losses or expenses is caused
in part by an Indemnities. Such obligation to indemnify shall
not extend to claims, demands, causes of action, damages,
liability, losses or expenses to the extent such result from
gross negligence or willful misconduct of an Indemnities.
3. The exhibitor/vendor acknowledge that HARLEM WEEK, Inc.
and THE CITY OF NEW YORK does not maintain any insurance
covering the exhibitor/vendor to obtain business interruption,
property damage, fire, theft and personal liability insurance
covering such losses by the exhibitor/vendor. These conditions
may not be changed, altered modified or waived, except in
writing and signed by an authorized officer of HARLEM WEEK, Inc.
All exhibitors/vendors are advised to carry individual
insurance covering such losses by the exhibitor/vendor. HARLEM WEEK, Inc. exhibitor/vendor regulations become part of this
agreement between the exhibitor/vendor and HARLEM WEEK
Exhibitor. They have been formulated in the best interests of
all concerned.
4. In accordance with the regulations of
the New York City Department of Sanitation all HARLEM WEEK
exhibitors/vendors are required to adhere to guidelines for
waste collections and recycling. Therefore, HARLEM WEEK, Inc.
and its designees will require that all exhibitors and
or/vendors maintain their space by collecting all waste and
disposing it in a designated area. Any exhibitor and/or vendor
who does not comply with the guidelines of the New York City
Department of Sanitation will be subject to penalties including
fines. Additional information regarding sanitation will be
provided upon registration. It is the responsibility of all
exhibitors/vendors to keep their space and surrounding area
clean during and after the event.
5. Be advised: Any
public sampling or sale of any tobacco products, alcoholic
beverages or any illegal items are strictly prohibited.
HARLEM WEEK, Inc. RESERVES THE RIGHT OF REFUSAL TO ANY
EXHIBITOR/VENDOR OR PRODUCT WHICH DOES NOT COMPLIMENT HARLEM WEEK, Inc.’s GOALS AND/OR OBJECTIVES. Only exhibitors/vendors
registered with HARLEM WEEK, Inc. and displaying HARLEM WEEK,
Inc. identification will be permitted to distribute and /or sell
products at HARLEM WEEK events.
PLEASE NOTE: All
Exhibitors/Vendors must report to the HARLEM WEEK
Exhibitors/Vendors sign-in table, within two hours of that
day’s set up time with your receipt and vendor documentation.
If you have not signed in by that time, we are authorized by
your signature below to consider it a cancellation.
*ALL
VENDORS MUST SUBMIT COPIES OF THEIR FOOD TAX ID NUMBER, CONSUMER
AFFAIRS ID NUMBER AND THE FOOD VENDORS LICENSE TO THE HARLEM WEEK EXHIBITOR OFFICE ONE WEEK PRIOR TO YOUR VENDING DATE
Applications will not be processed unless all of the
following items are included in the Registration Package:
(1) Registration Form (2) Agreement (signed and dated)
(3) Category Check List (4) Payment Please Select One:
a) If Using Credit or Debit Card, Please register online at
www.harlemdiscover.com
Questions or info please call Mr. Green or Mr. Gordon @ (212)
862-8710
(please note that registering through our website is
faster, spaces are limited, first come first serve).
b) Send
an official bank check or Money order payable to HARLEM WEEK,
Inc. and mail via express delivery to HARLEM WEEK, Inc. 200A
West 136th Street,
New York, NY 10030. It must be sent 4
weeks prior to your vending event. (Business Checks,
Personal Checks and Cash are not accepted.)
c) On site
registration will be available by appointment only from June
22nd thru July 22nd. Please call Ms. Sutton or Mr. Campbell at
(212) 862-8710 to schedule.
No
exhibitor/vendor is guaranteed the same space allocated in the
previous year.
I hereby agree to the rules and
regulations of HARLEM WEEK
Exhibitors as set forth in this
document. |
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